Below are 22 free quotation templates you can edit in Excel or Microsoft Word. The set covers simple company quotes, price quotes, service and sales quotations, export and travel quotes, and a mechanic’s quotation sheet.

Quote, Estimate or Invoice?

These three documents get mixed up all the time, but they do different jobs:

Once a customer accepts your quote, the next documents in the chain are usually an order confirmation and, after delivery, an invoice.

What Every Good Quotation Includes

1. Your business details: name, logo, address, phone, email and tax number if you have one.
2. Customer details and the date of the quote.
3. A unique quote number, so you can find it quickly when the customer calls back.
4. Line items with a short description, quantity, unit price and line total.
5. Subtotal, discounts, tax and grand total.
6. Validity period, for example “This quote is valid for 30 days.”
7. Payment and delivery terms, such as deposit required or expected delivery date.
8. A space for acceptance, where the customer can sign to approve.

Excel or Word: Which Should You Use?

Pick Excel when your quote has many line items, because the formulas add up quantities, taxes and totals for you and cut the risk of a costly typing mistake. Pick Word when the quote is more about the service than the numbers, for example a training course, an event or a consulting job, and you want room for descriptions and terms.

Excel Quotation Templates (Free Download)

Simple Company Quotation Template

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Sample Price Quote Excel Template

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Mechanic Quotation Sheet Template

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Standard Company Quotation Sample in XLSX Format

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Editable Service Quotation Worksheet Template

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Fillable Sales Quotation Example

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Free Editable Company Quotation Excel Template

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Export Quotation Worksheet Template MS EXCEL

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Official Travel Quote Format Template

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Company’s Price Quotation Template

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Word Quotation Templates (Free Download)

Free Printable Company Quotation Template

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Sample Business Quotation Word Template

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Basic Format of a Quotation in MS WORD

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Computer Service Quote Sample Doc

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Business Sales Quotation Template

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Simple Business Quotation Template Word

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Exclusive Training Quotation Example

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Complete Travel Package Quotation Word Template

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Tech Company’s Price Quotation Doc Format

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Trader’s Sales Quotation Template

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Small Business Blank Quote Template in MS WORD

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Transport Services Quotation Template

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Small Mistakes That Cost You the Job

• Vague descriptions. “Website work – $1,500” invites questions. “5-page website with contact form – $1,500” does not.
• No expiry date. Without one, a customer may try to accept an old price months later.
• Hidden extras. If delivery or installation costs extra, say so on the quote, not on the invoice.
• Slow follow-up. A short, friendly email two or three days after sending often moves a quote forward.

For bigger projects, a quote alone may not be enough. Send it with a business proposal that explains your approach, or attach a product catalog so the customer can see what they are buying.

More Business Templates You May Need

• 9+ Order Confirmation Templates
• 10 Retail Invoice Templates
• 20+ Payment Receipt Formats
• 9+ Delivery Note Templates

Frequently Asked Questions

Is a quotation legally binding?

A quotation is an offer. In many places it can become binding once the customer accepts it within the validity period, so make sure the prices and terms are ones you can honor. If in doubt, check local rules or ask a legal advisor.

How long should a quotation be valid?

Fifteen to thirty days is common. Use a shorter period if your material costs change quickly.

Can I add my company logo to these templates?

Yes. Both the Excel and Word templates are fully editable, so you can insert your logo, change colors and adjust the columns.

What is the difference between a quotation and a proforma invoice?

A quotation offers a price before the customer commits. A proforma invoice is usually sent after the customer agrees, to request advance payment or for customs purposes.

Should I number my quotations?

Yes. A simple sequence such as Q-2026-001 makes it easy to track which quotes were accepted and to link them to the final invoice.

The post 22 Free Quotation Templates in Excel & Word (Editable) appeared first on Template Swift.

Below you will find more than ten free event schedule and itinerary templates, including a simple timetable, a five-day program, a music event schedule, a competition schedule and a registration-day plan.

Two Schedules, Not One

Experienced planners usually keep two versions:

• The public schedule shows guests what happens and when: sessions, breaks, meals and the closing.
• The run sheet is for your team. It is minute-by-minute and lists who is responsible for each task, from unlocking the venue to switching off the lights.

The templates here work for both. Keep the detailed version for staff and share a cleaner copy with attendees.

How to Build a Schedule That Holds Up

1. Start with fixed points: venue access times, keynote slots, meal service.
2. Work backwards to set setup, rehearsal and registration times.
3. Add 10–15 minute buffers between sessions. Things always run over.
4. Assign an owner to every line item.
5. Share the final version at least a week ahead and print copies for the day.

Download Event Schedule Templates

Pair Your Schedule With the Right Paperwork

A schedule works best alongside a few other documents. Use a party planning checklist to track tasks in the weeks before, a registration form to manage sign-ups, and a sign-in sheet at the door. If guests are traveling, our itinerary templates help them plan the trip around your event.

Frequently Asked Questions

What is the difference between an event schedule and an itinerary?

The terms are often used interchangeably. An event schedule usually covers one event, while an itinerary can also include travel, accommodation and activities across several days.

How detailed should an event schedule be?

For guests, list sessions in 15 to 30 minute blocks. For your team, go down to 5 minute steps on the day itself.

Can I edit these templates in Excel or Word?

Yes. Download the ZIP file, open the template, and change times, titles and colors to suit your event.

Should breaks be included in the schedule?

Always. Clear breaks keep attendees fresh and give your team time to reset rooms and fix problems.

The post 10+ Free Event Schedule Templates (Itinerary & Timetable) appeared first on Template Swift.

This page has 16 free hotel receipt templates in MS Word for hotels, motels, inns, guesthouses, bed-and-breakfasts and vacation rentals. Add your logo and rates once, then reuse the file for every guest.

What a Hotel Receipt Should Show

• Property details: hotel name, address, phone and tax registration number if required.
• Guest details: name, room number, number of guests.
• Stay dates: check-in and check-out dates and the number of nights.
• Itemized charges: room rate per night, food and beverage, laundry, phone, parking and other services.
• Taxes and fees: occupancy tax, sales tax or service charges, shown separately.
• Payment: deposit received, payment method, balance due and receipt number.

These templates are meant for properties billing their own guests. Every receipt should reflect a real stay and the actual amount charged.

Hotel Receipt Templates in MS Word

Blank Hotel Receipt Template

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Hotel Acknowledgement Receipt Template

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Official Hotel Receipt Doc Template

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Basic Hotel Receipt Template

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Professional Hotel Receipt / Invoice Template Word

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Fillable Hotel Receipt Sample

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Elemental Hotel Receipt Template

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Standard Hotel Receipt Template Word

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More Hotel Receipt Templates

General Hotel Receipt Word Template

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Hotel Bill Receipt Sample

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Five Star Hotel Receipt Template

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Itemized Hotel Receipt Template Doc

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Handy Hotel Invoice Sample

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Generic Hotel Receipt Template

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Printable Hotel Receipt Template

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Detailed Hotel Receipt Template Word

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Small Habits That Make Billing Smoother

Number your receipts in sequence so every one can be traced in your books. Print the folio before the guest reaches the desk, so they have a moment to review it. Keep one copy for your records and email a PDF to the guest; business travelers will need it for their expense reports.

If you also sell meals or packages to non-staying customers, our payment receipt formats and retail invoice templates cover those sales. For corporate accounts that pay later, a formal invoice format works better than a receipt. Print everything on your hotel letterhead for a consistent, professional look.

Frequently Asked Questions

Is a hotel receipt the same as a hotel invoice?

Not quite. An invoice asks for payment, while a receipt confirms payment has been made. Many hotels issue a folio that works as both at check-out.

Can I edit these hotel receipt templates?

Yes. They are Word documents, so you can change the logo, colors, line items and tax rates.

Do small guesthouses need to give receipts?

It is good practice, and in many places it is required for tax purposes. Check the rules for your state or country.

Should taxes be listed separately?

Yes. Showing room charges and each tax on its own line makes the bill easier to understand and helps with accounting.

The post 16 Hotel Receipt Templates in MS Word for Guest Billing appeared first on Template Swift.

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Below are 8 free micro SIM cutting guides in PDF format, including universal templates that show standard, micro and nano outlines on one sheet.

SIM Card Sizes at a Glance

Many newer phones also support eSIM, a built-in digital SIM with no card at all. If your phone and carrier support it, that’s an alternative to cutting.

Printable Micro SIM Cutting Templates

Detailed Micro Sim Card Cutting Guide Template

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Illustrative Micro Sim Card Template PDF

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Smartphone Micro Sim Card Template

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Universal Sim Card Cutting Template

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Free Printable Micro Sim Card Cutting Template

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Sample Micro Sim Card Template PDF

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iPad/iPhone Micro Sim Card Template

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Useful Micro Sim Card Cutting Guide Example

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How to Cut a SIM Card Safely

1. Print at actual size. In the print dialog, choose 100% or “Actual size,” not “Fit to page.” Measure the outline with a ruler to confirm.
2. Back up your contacts to your phone or cloud account first.
3. Line up the gold chip exactly with the chip on the template and tape the SIM in place.
4. Trace the outline with a fine marker, then cut slowly with sharp scissors. Cut a little outside the line and trim down.
5. Smooth the edges with a nail file so the card slides into the tray without catching.

Be careful: never cut into the gold contacts. If the chip is damaged the SIM won’t work, and you’ll need a replacement from your carrier anyway. When in doubt, ask your carrier for a correctly sized SIM.

Printing other small cut-outs? Our ID card templates and dog tag templates use the same print-to-scale approach. If you’re setting up a new phone, a printable contact list is a handy backup, and you can track devices and accessories with an inventory list.

Frequently Asked Questions

Can I cut a micro SIM down to nano size?

Yes, using the nano outline on a universal template. The margin for error is smaller, so trim slowly and check the fit often.

Will cutting my SIM card void anything?

It won’t affect your phone, but a damaged SIM must be replaced by your carrier. Most carriers replace SIMs free or for a small fee.

Why doesn’t my printed template match my SIM?

Your printer probably scaled the page. Reprint at 100% scale with scaling turned off.

Can I use a cut SIM in its original size again?

Yes, with a SIM adapter, a small plastic frame that brings a micro or nano SIM back to standard size.

The post 8 Micro SIM Card Templates (Printable PDF Cutting Guides) appeared first on Template Swift.

Here are 10 free retail invoice templates in MS Word and PDF, from simple one-page bills to detailed sales invoices and a job card format for repair shops.

Retail Invoice vs. Receipt: Which Do You Need?

Many small shops use both: an invoice for customers who pay later, and a receipt at the counter.

Retail Invoice Templates to Download

Standard Retail Invoice Template

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Small Business Retail Invoice Format Template

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Editable Retail Invoice Doc Template

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Simple Retail Invoice Template PDF

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Blank Business Retail Invoice Template

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Retail Invoice Form PDF Template

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Retail Invoice Template Free Printable

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Exclusive Retail Sales Invoice Template in MS WORD

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Professional Retail Invoice Template

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Job Card Retail Invoice Template PDF

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Five Things Every Retail Invoice Needs

1. Your store name, address, phone and tax or registration number
2. A unique invoice number and the date
3. The customer’s name and contact details (for account sales)
4. An itemized list with quantity, unit price and line totals
5. Subtotal, discounts, sales tax and the final amount due, plus payment terms

Number invoices in sequence (for example INV-1001, INV-1002) and keep copies for your records. It makes bookkeeping and tax time far easier.

For services rather than products, see our general invoice formats. When the customer pays, hand over a payment receipt, and if you ship goods, include a delivery note in the box. Pricing a large order first? Send a quotation before you invoice.

Frequently Asked Questions

Can I edit these retail invoices in Excel?

The Word files open in Microsoft Word or Google Docs. If you prefer automatic totals, copy the layout into a spreadsheet and add simple sum formulas.

Do I need to show sales tax separately?

In most places, yes. Show the tax rate and amount on its own line. Tax rules vary by state and country, so check what your local authority requires.

What is a job card invoice?

It’s a format used by repair and service shops that lists both labor and parts for a specific job, such as a car or appliance repair.

The post 10 Retail Invoice Templates (Word & PDF) for Shops and Small Businesses appeared first on Template Swift.

This collection has 21 free payment receipt templates in MS Word. You’ll find cash and card receipts, fee receipts for schools and clubs, event payment slips, part payment receipts and a few general forms that fit almost any business.

Quick Guide: Pick the Right Receipt

• Cash receipt – for counter sales, deposits and personal payments
• Card payment receipt – when a customer pays by debit or credit card; never write the full card number
• Fee receipt – tuition, membership, registration or coaching fees
• Part payment receipt – installments, showing the amount paid and the balance left
• General receipt form – services, repairs, rent and everything else

Payment Receipt Templates in Word

Cash Payment Receipt Format

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Simple Payment Receipt Doc Format

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Officials Payment Receipt Template

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Credit Card Payment Authorization Receipt Template

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Card Payment Receipt Format in MS WORD

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Blank Payment Receipt Format

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Basic Payment Receipt Example

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Business Cash Payment Receipt Word Template

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Fee Payment Receipt Format

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Event Payment Receipt Template Doc

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Free Editable Payment Receipt Format

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Standard Cash Payment Receipt Sample Doc

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Part Payment Receipt Format

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General Payment Receipt Form Template

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Payment Receipt Format for Outdoor Maintenance

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Sample Receipt of Payment Template in MS WORD

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Mortgage Payment Receipt Doc Format

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Full Payment Receipt Template

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Educational Institute Receipt of Payment Doc Template

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Sales Payment Receipt Format

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Personal Payment Receipt Example Format

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Filling Out a Receipt the Right Way

Give each receipt a number and date, write the payer’s name, describe what the payment was for, and show the amount in both figures and words (for example, $250.00 – Two hundred fifty dollars). Note the payment method, then sign it. For part payments, add the total due, amount received and remaining balance.

Keep a copy of every receipt you issue. A duplicate book or a saved PDF works fine.

A receipt should only ever be issued for a payment that has actually been received.

Billing comes before payment, so pair these with our invoice formats or retail invoices. Collecting in installments? Set the schedule out first with a payment plan template. For hotel stays, see our hotel receipt templates.

Frequently Asked Questions

Is a handwritten receipt valid?

Generally yes, as long as it includes the date, amount, purpose, names and a signature. Printed receipts are just neater and easier to read.

Should I include the full card number on a card receipt?

No. Show only the last four digits to protect your customer.

How long should I keep payment receipts?

Many businesses keep them for several years for tax purposes. Requirements vary, so check local rules or ask your accountant.

Can I email a receipt instead of printing it?

Yes. Fill in the Word template, save it as a PDF and email it to the payer.

The post 21 Payment Receipt Formats in Word: Cash, Card, Fees & Part Payments appeared first on Template Swift.

We’ve gathered 12 free family tree templates in MS Word. There are simple blank charts, colorful versions for kids and school assignments, trees with spaces for photos, and more detailed layouts if you’re going back several generations.

How to Start Your Family Tree

Begin with yourself

Put your name at the bottom (or center), then add parents, grandparents and great-grandparents. Work outward one generation at a time.

Talk to the oldest relatives first

Grandparents and great-aunts remember names, maiden names and places that aren’t written down anywhere. Ask for old photos and letters too.

Check the records

Birth and marriage certificates, family Bibles and census records help confirm dates. Mark anything you aren’t sure of with a question mark.

Family Tree Templates for Word

Simple Family Tree Template

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Family Tree Template for Kids

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Personal Family Tree Template Word

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Detailed Family Tree Template in MS WORD

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Family Tree Template with Pictures

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Executive Family Tree Sample

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My Family Tree Template Printable

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Blank Family Tree Template

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School Family Tree Template Doc

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Editable Family Tree Template

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Family Tree Template Classic Design

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Free Family Tree Template in MS WORD

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Ideas for Using Your Finished Tree

• Frame it as a gift for grandparents or an anniversary
• Bring copies to a family reunion and ask relatives to fill in the gaps
• Use it for a school heritage project
• Add it to a family history book or family newsletter

Writing the stories behind the names? Our autobiography templates help you capture memories, and a personal timeline shows key events in order. Teachers can pair the tree with a kids timeline for a complete family history lesson.

Frequently Asked Questions

How many generations should a family tree include?

Three or four generations (back to your great-grandparents) fits nicely on one page. Go further on a larger poster or with multiple linked pages.

How do I show step-families or adoptions?

Use a dashed line or a different color for step and adoptive relationships, and add a small key so everyone understands it.

Can kids use these templates for school?

Yes. The kids’ and school versions have big boxes and simple layouts that are easy to fill in by hand.

The post 12 Family Tree Templates in Word (Blank, Kids & Photo Designs) appeared first on Template Swift.

This page has 18 free Excel chart templates for business, projects and everyday tracking, including candlestick, waterfall, pie, Pareto, run and line charts, an organization chart, timelines, a chore chart and health trackers.

Which Chart Fits Your Data?

Free Excel Chart Templates

Candlestick Excel Chart Example

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Sample Waterfall Chart Template

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Example Pie Chart Template Excel

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Project Organization Chart Template

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Excel Run Chart Template

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Simple Pick Chart Template in XLSX Format

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Basic Yes/No Chart Template

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Excel Pareto Chart Sample

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Core Assignment Chart Excel Template

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Weekly Kids Chore Chart Template in MS EXCEL

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Excel Line Chart Example

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Free Editable Blood Sugar Level Chart Template

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Excel Chart Example of Ad Revenue

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Official Excel Chart Template

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Project Timeline Chart Example

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Weight Loss Tracker Chart Template

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Sample Excel Chart for Body Mass Index (BMI)

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Email Marketing Trends Chart Template in MS EXCEL

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Tips for Charts People Understand

One message per chart. If you need to explain two things, make two charts.

Label everything. Add a clear title, axis labels and units, such as “Monthly sales (USD).”

Go easy on color. Use one highlight color for the data point that matters and keep the rest neutral.

Skip 3D effects. They make values harder to read accurately.

Charts drop neatly into our monthly report templates for presenting results, and an Excel inventory list gives you ready data to chart stock levels. Pareto charts are a natural next step after a root cause analysis, and project charts work great with a business action plan.

Frequently Asked Questions

How do I change the data in a chart template?

Type your numbers into the table beside the chart. The chart updates automatically. To include more rows, right-click the chart, choose Select Data and extend the range.

Do these templates work in Google Sheets?

Most do. Upload the XLSX file to Google Drive and open it with Sheets. Some formatting may look slightly different.

What is a Pareto chart used for?

It ranks causes from most to least frequent, with a cumulative percentage line, so you can see which few issues cause most of the problems.

Can I save a chart as my own template in Excel?

Yes. Right-click the finished chart, choose Save as Template, and it will appear under Templates when you insert a new chart.

The post 18 Excel Chart Templates: Pareto, Waterfall, Run Charts & Trackers appeared first on Template Swift.

You’ll find 14 free student timeline templates below in Word and PDF, including history timelines, science fair and graduation project plans, a pre-health student planner, life timelines and simple blank and vertical layouts.

Two Ways Students Use Timelines

To learn

Plot events from a history unit, a novel, a scientist’s life or your own biography. Seeing the order makes cause and effect click.

To plan

Work backward from a due date and add milestones: choose a topic, research, draft, revise, present. Suddenly a six-week project feels manageable.

Student Timeline Templates

Student Development Timeline Template

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Student Timeline Template for Science Fair Project

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Graduation Project Timeline Template PDF

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Student Life Timeline Word Template

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Pre-Health Student Timeline Template

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Printable Student Timeline Template PDF

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University Student’s Timeline Sample

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Blank Timeline Template for Student in MS WORD

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Student Protests History Timeline Example

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Sample Timeline Template for History Student

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Basic Vertical Timeline PDF Template

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Student Class Project Timeline Template Doc

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Fillable Timeline Template for Student

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Student Timeline Template for Completion

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Tips for a Great Timeline Project

• Choose a sensible scale: days for a project, years for a life, decades or centuries for history.
• Keep labels short: a date and a few words. Put details in a key or notes below.
• Use color to group related events, such as wars, inventions or personal milestones.
• Add small images or icons to make it memorable.
• Double-check dates against your textbook or a reliable source.

For younger kids, our timeline templates for kids use bigger boxes and simpler layouts. Older students may prefer the personal timeline templates in PowerPoint and Excel. Writing about your own life? Start with an autobiography template, and for heritage projects, add a family tree.

Frequently Asked Questions

How many events should a student timeline have?

Most class assignments call for 8 to 15 events. That’s enough to show a clear story without crowding the page.

What’s a vertical timeline?

One that runs top to bottom instead of left to right. It works well on a portrait page and leaves room for longer descriptions.

Can I make a timeline in Google Docs?

Yes. Upload the Word template to Google Drive and open it with Docs, then edit the text and dates.

How do I plan a school project with a timeline?

Start with the due date, list every task in reverse order, give each one a deadline and leave a few buffer days before the final date.

The post 14 Timeline Templates for Students (Word & PDF) for Projects & History appeared first on Template Swift.